To make a payment via a NACHA file generated by CommunitySuite, ACH credentials must be entered for both the profile receiving the payment and for the bank account making the payment. After these credentials have been entered, the payment option must be Electronic. Once the check has been posted, return to the check screen and select the Download NACHA File option. Finally, a text file generates that can be uploaded to a bank's website to initiate an ACH transfer.
Australian Clients
ABA File follows the same process as NACHA. Make sure ACH Format in System Data is set to ABA File and follow the same instructions.
Canadian Clients
ACH094 File follows the same process as NACHA. Make sure ACH Format in System Data is set to ACH094 File and follow the same instructions.
- The ability to create a test file for ACH094 exists in your live environment. Check the box when selecting the date of the file.
Set Up an Account for NACHA Use
An account requires a vendor to be assigned to it and ACH credentials in order to be NACHA ready.
- Navigate to the Accounts page and click the bank account Number that is making the payment.
- Click Edit in the left-side menu.
- Enter the vendor name in the Vendor field and select the vendor from the drop-down list, and then click Save.
- Click [configure] in the ACH Account Settings field.
- The Balanced File option can be marked as yes or no.
- If marked yes, a file will be created with a debit record.
- If marked no, the debit record will be excluded for banks that do not require a debit record.
- The Balanced File option can be marked as yes or no.
- Enter the ACH Options applicable information, including the Account Type, and then click Save.
Optional Fields
NACHA Org ID and the NACHA Immediate Origin are optional fields. If these fields are not set up, the system will take the EIN number from the System Data page. If the organization ID or the immediate origin number on the NACHA file is different than this EIN number, the fields will need to be set up to have the correct identifying numbers.
The account is now set up for NACHA file use.
Set Up a Vendor for NACHA Use
A vendor requires ACH credentials to be set up for NACHA use.
- Navigate to the Vendors page.
- Enter the vendor name in the Search Vendor field and select the vendor from the drop-down list.
- Click the profile name.
- Click [configure] in the ACH Settings field.
The vendor is now set up for NACHA file use.
If a vendor will always be paid by electronic check, set the Default Payment Type to Electronic.
Download a NACHA File
The last item remaining in the NACHA process is a payment being paid out to the vendor. The payment must be in an electronic format.
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Create, Post, and Pay a Voucher.
- Select the NACHA Payment Account and select a Payment Date in the future.
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Most banks will not accept same date ACH payments.
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- The payment option must be Electronic for NACHA file use.
- Select the NACHA Payment Account and select a Payment Date in the future.
- Click Download NACHA File in the left-side menu.
- Enter a Payment Date, and then click Export.
- Check the CSV Format box to download the NACHA file as a .csv file type.
- Check the CSV Format box to download the NACHA file as a .csv file type.
A text file will be exported that can be used to upload to a bank's website and start an ACH transfer.
NACHA Sample File
Attached below is a sample NACHA file that follows the NACHA format guidelines. It is attached in two formats: .csv and .txt. This file may be provided to your financial institution or payment processor as a sample file to format the NACHA functionality before you use the functionality in CommunitySuite. Specific fields and formatting requirements may vary depending on the financial institution or payment processor.