Create and Sell Public Securities

1. Navigate to the Donations page and click Create in the left-side menu.
2. Enter the donor profile name in the Choose Profile field and select the donor you want from the drop-down list.
   • Alternatively, click [show list] to view a list of all donor profiles. Click the donor name to which you want to add the donation. 
     
     
     
3. Complete all applicable Add Donation fields, and then click Process.
   • Donation Date, Donation Type, Payment Method, and Stock Deposit Account are required fields.
     • Donation Date - This indicates the date the donor gifted the public security.
       • This date must be prior to the date of entry and a date the stock exchange was open. Weekend dates and stock market holiday will be accepted. 
     • Donation Type - This defines the revenue account to which the donation will post. 
     • Fund - The fund that will receive the donation.
     • Payment Method - Select Public Security. This will make a Stock Deposit Account field appear below.
       • The stock deposit account will automatically populate if you have a default account set. If a default is not set, select an account from the Stock Deposit Account drop-down menu where the asset will be held until the stock is sold.
   • Hover over the SmartTips (question mark icons) in CommunitySuite for field guidance.
     
     
4. Click Add Securities in the left-side menu.
5. Complete the applicable fields in the Symbols window, and then click Save.
   • Enter the stock ticker Symbol(s).
   • Enter the Quantity of stock(s).
   • Enter a Description of the stock(s).
     • When you enter a valid stock symbol and the donation is dated within the last 30 business days, CommunitySuite will automatically calculate the High, Low, and Average values for the donation date. 
     • The Unit Cost defaults to average closing price. You can override this value.
       
       
6. The donation Amount automatically populates based on data entered on the previous page.
   
   
7. Click Post in the left-side menu.

After the public securities donation is entered, you can sell public securities.

After creating a public securities donation, you can process the sale of the securities. This is typically done within a short time frame from the public security donation.

1. Navigate to the Public Securities page.
2. Click the public security ID.
   • This ID will be different from the donation ID. Look for the matching date, donor, and amount instead.
     
     
     
3. Click Sell in the left-side menu.
4. Complete all applicable Public Security Sale and Symbols information, and then click Save. 
   
   • Hover over the SmartTips (question mark icons) in CommunitySuite for field guidance.
   • Only complete the Fund field if you want the proceeds to go to a different fund than the one entered on the donation.
   • The three account drop-down fields will automatically populate if you have default accounts set.
     • If defaults are not set, select a Deposit Account.
       • Realized Gains/Losses Account and Fees Account are optional.

View Debit/Credit Impacts of Sale

1. Click [Show].
   
   
2. Click the Transaction ID.