Scholarship award letters can be a useful tool for notifying students about scholarship awards, and they can be printed or emailed. The letters are found in the Scholarships Award Letter bucket and can be processed in bulk or individually.
Scholarship Award Letter Templates
Prior to using scholarship award letters, load a scholarship award letter template in System Data. Example templates are available or new ones can be created using the Scholarship Award Letter - All Fields example. Templates Overview provides guidance for building and uploading templates.
Process Letters in Bulk
- After creating a scholarship with an award letter, navigate to the Scholarships page and click the Award Letter bucket.
- Print or email letters using one of the options listed below.
Option 1: Email Award Letters
- Click Email Award Letters in the left-side menu.
- By default, all records are selected. Click Email Scholarship Award Letters.
- Uncheck the box for each scholarship award letter that should not be emailed.
- Uncheck the box for each scholarship award letter that should not be emailed.
- Click [Yes] to confirm.
A background job is created for emailing the letters.
Option 2: Print Award Letters
- Click Print Award Letters in the left-side menu.
- By default, all records are selected. Click Print Scholarship Award Letters.
- Uncheck the box for each scholarship award letter that should not be printed.
- Letters can be printed in either .pdf or .docx format.
- Click [Yes] to confirm.
A background job is created for printing the letters.
After the background job processes, click the File name to print the letters.
Process Letters Individually
- After creating a scholarship with an award letter, navigate to the Scholarships page and click the Award Letter bucket.
- Click the ID of the award that needs the letter.
- Click the Award Letter print or email option.
- [pdf]
- [word]
- [email]
Additional Scholarship Award Letter Actions
- Mark Award Letter Sent - Changes the scholarship record to indicate an award letter has been sent.
- Unset Award Letter Needed - Removes from the scholarship record the designation for an award letter being needed.
- Set Award Letter Template - Selects an award letter template for specific scholarships.