The Auto Configure feature for an installment form allows you to set the initial installment date, the number of installments to add, and the number of months between each installment. When approving a request within that process, the installments will then automatically be configured according to your settings.
This can be helpful if you have a typical pattern for award installments within a process. For example, if most awards are paid across three installments, spaced 6 months apart, with the first installment due 14 days after the decision date. Auto configuring the installment form in the process with those settings can save you time when approving requests.
Even if you've auto configured the installment form, you have the opportunity to remove or add additional installments as you're approving an award, and can adjust the due dates as needed.
Auto Configure an Installment Form
- Navigate to the decisions stage for the process, and click the tab for the installment form you'd like to auto configure. Note that there will only be one installment tab if you only have one installment form.
- Select how you'd like to configure the due date for the first installment.
- Time Span: Set the first installment due date based on a certain period of time before or after the decision date or another date tracked within a previous form.
- For example, you could configure this to be 1 month after the decision date. Even if awards for this process are approved on different dates, the first installment due date for each award will always be set to 1 month after the decision date.
- For example, you could configure this to be 1 month after the decision date. Even if awards for this process are approved on different dates, the first installment due date for each award will always be set to 1 month after the decision date.
- Specific Date: Set the first installment due date to a specific date.
- For example, if there is a specific date that all awards for this process will receive their first installment, this would be the appropriate option.
- For example, if there is a specific date that all awards for this process will receive their first installment, this would be the appropriate option.
- Sliding Date: Set the first installment due date to the beginning or end of the month, quarter, year, or a specific month, based on the decision date.
- For example, if you set this to the end of the month and approve an award in March, the first installment due date will auto configure to March 31st.
- If you set this to the end of October, for example, the first installment due date for awards will auto configure to October 31st of the same year as the decision date.
- Time Span: Set the first installment due date based on a certain period of time before or after the decision date or another date tracked within a previous form.
- Enter the number of installments to add automatically, and the number of months between each installment.
- If you prefer to manually add installments and due dates for each award instead, select Not Using.
