Checks that have been posted and issued can be voided. Once a check is voided, the voided status cannot be reversed.
Important: Do not (under any circumstances) delete any journal entries associated with the voided check. You will not be able to reconcile your bank statement if any of the associated journal entries are deleted.
Electronic Checks cannot be voided.
- the Posted Check Bucket and click the CheckID of the check you want to void.
- Click Void.
- Click Yes.
- The voided check will now appear in the Voided Check Bucket.
- Click the CheckID of the voided check.
- The voided check should show two transactions (journal entries).
Do not delete any journal entries associated with the voided check. You will not be able to reconcile your bank statement if any of the associated journal entries are deleted.
- Click Edit to edit the Void Reason.
Historical Checks
Before voiding a historical check, we recommend that you should reach out to your CSM and discuss with them about the best way to record this action. To void a historical check, go to Vouchers and create a new voucher.
Select the vendor associated with the historical check. Once you are creating items within the voucher, do not select an expense account, and instead select the bank account that the original check was written from.
This will create a payable that the new check can be attached to and does not affect net income. It will also allow you to offset the old check on the bank reconciliation.
If you are not reissuing the check, use a journal entry, making sure to debit cash, and credit expense.