Void and refund a scholarship check if you need to change the school, change the amount on the check, or cancel the payment or award.
Only checks that have been posted can be voided. Once a check is voided, the voided status cannot be reversed.
- Navigate to the Posted Checks bucket on the Checks page.
- Click the ID of the scholarship check that you want to void and refund.
- Click Void in the left-side menu.
- Click [Apply check to scholarships].
- Clicking the [Apply check to scholarships] button automatically creates an entry to void and refund the scholarship check.
- If you need to void and reissue the check to the same school, use the [Reissue a new check for the amount to the grantee] button.
- Enter a Date, then click Void Check and create scholarship refunds.
- The date is when the reversal of the entries happens.
- The date is when the reversal of the entries happens.
- Select the ID associated with the scholarship in the Other Ref column.
- Click the Scholarship ID that the check was attached to.
- Click Add Payment Date in the left-side menu.
- Add a Payment Date, enter the Open Amount, and then click Save.
- The payment date will be the date you re-issue the check to a new university or the date that you cancel the scholarship if it will no longer be paid.
- The payment date will be the date you re-issue the check to a new university or the date that you cancel the scholarship if it will no longer be paid.
- Click Cancel in the left-side menu to cancel the remaining portion.
- Fill in the applicable Cancel Scholarship information, then click Cancel Scholarship.
- Select a Cancel Date. This is a required field.
- If applicable, check the box next to Terminated.
- If applicable, check the Increase Spendable box.