Pay Open Vouchers From Accounts Payable

Accounts Payable displays all open vouchers and payments due. Pay open vouchers from Accounts Payable by creating and printing checks.   

Who: Finance or accounting teams.

Pay Open Vouchers and Create Checks

To pay open vouchers from Accounts Payable in CommunitySuite:

1. Navigate to the Accounts Payable page and click Create Checks in the left-side menu.
   • Grants and scholarships must be vouchered in order to be included in the accounts payable list.
2. Complete the applicable Pay Voucher fields, and then click Next. 
   • Check Type Undefined - Check the box to include all profiles that do not have a default payment type.
   • One Check Per Vendor - Check the box to consolidate all payments to a single vendor into one payment/check.
   • Check Batch Name - Name given to a group of payments. 
     • Example: Grants - February 2025
       
        
3. Click Filter to further refine the list of open vouchers as necessary. 
   • Filters can be saved and loaded for future use. Filter Reports provides further guidance.
     
      
4. Click Pay in the left-side menu.
   • Checks will print alphabetically by vendor, vendor voucher date, and voucher ID.
5. Enter the Apply Amount for each voucher that is being paid, and then click Create Checks.
   
    
6. Click Approve All in the left-side menu.
7. Click Checkrun in the left-side menu.
8. Click the Check Run option to be used.

Option 1: Print Checks as a PDF File

To print checks as a PDF file from the check run:

• Click the Filename to view and print the .pdf file.
• Click Yes to share the file.
  
   

Pre-Printed Checks provides guidance on testing check alignment.

Option 2: Confirm and Post Checks

To confirm check numbers and post checks:

1. Enter the First Check Number, and then click Next.
   
    
2. Confirm the check number and then click Post Checks.
   
    

Pre-Printed Checks provides guidance on testing check alignment.