A recurring grant can be used for a grant that needs to be paid on a regular schedule. Creating a recurring grant in the system, however, does not allow the addition of a fund advisor until after creating the grant. If the recurring grant is created from the Portal, then the fund advisor, also known as the grant advisor, is automatically tied to the grant. It is recommended that fund advisors create recurring grants from the Fund Management tab of the Portal.
Add a Recurring Grant
- Navigate to the Funds page.
- Enter the fund name in the Search Funds field and select the fund from the drop-down list.
- Alternatively, click List All in the left-side menu to view a list of all funds. Click the ID of the fund for which the recurring grant will be added.
- Alternatively, click List All in the left-side menu to view a list of all funds. Click the ID of the fund for which the recurring grant will be added.
- Click the Relationships tab.
- Click Add Recurring Grant in the left-side menu.
There are two options available for either adding a recurring external grant or a recurring internal grant.
Recurring External Grant
- Enter the name of the grantee in the Grantee field and select the grantee from the drop-down list.
- Alternatively, click [show list] for a list of all grantees.
- Alternatively, click [show list] for a list of all grantees.
- Complete the applicable Create Recurring Grant information, and then click Create.
- Click Create Grant in the left-side menu.
- Continue to the Create Grants section.
Recurring Internal Grant
- Enter the name of the fund in the Destination Fund field and select the fund from the drop-down list.
- Click Create.
- Complete the applicable Create Recurring Grant information, and then click Create.
- Click Create Grant in the left-side menu.
- Continue to the Create Grants section.
Create Grants
- Navigate to the Grants page and click Recurring in the left-side menu.
The recurring grants Open bucket displays the recurring grants. Installments that are due or past due are listed in red. There are two options available for creating a single grant or creating grants in batch.
Create a Single Grant
- Click the grantee ID for the grant to be created.
- Click Create Grant in the left-side menu.
The grant will be created and listed below the Recurring Grant section.
- Any attachments on the recurring grant will copy from the recurring grant to the new grant that is created.
Create Grants in Batch
- Click Create Grants in the left-side menu.
There are two options available for using All Funds or Specific Funds.
All Funds
- Click All Funds.
- Check the boxes next to the grants to be created, and then click Create Grants.
- Click [Yes] to confirm.
Specific Funds
- Click Specific Funds to create recurring grants for specific fund groupings.
- Check the box next to each Fund Group, Fund Subgroup, or Fund Division to be created, and then click Next.
- The Grants Due column displays the specific number of grants that are due for each group.
- The Grants Due column displays the specific number of grants that are due for each group.
- Check the boxes next to grants to be created, and then click Create Grants.
- Click [Yes] to confirm.
Delete/End a Recurring Grant
Once a recurring grant has run its course, end the recurring grant. All grants created from recurring grant entry will remain unaffected.
- Navigate to the recurring grant.
- Click Delete in the left-side menu.