Create and Edit Statement Vouchers

The video below provides a brief overview of how to create a statement voucher.

1. Navigate to the Accounts page.
2. Click the Asset Account number.
   • If working with an account that is part of the pool, use the asset account number related to the subaccount. Statement vouchers should not be entered against a parent pool account.
     
     
3. Click Add Fee/Interest in the left-side menu.
   • If the account does not have a vendor assigned, select the vendor whose statement is being created. 
   • If accruals need to be recorded, create a separate statement voucher for only those line items.
4. Add the applicable Create Statement Voucher information.
   • Vendor - The vendor will automatically be entered.
     • Click [change] next to the vendor name to change the vendor. 
   • Statement Date - Enter a statement date.
   • Fund - Select the fund that should receive the statement voucher if the account is held by only one fund and does not need to be shared out. 
     • Select the revenue share fund if the account is in a pool and investment activity will be allocated across participating funds.
   • Reference Number - Enter a reference number, which is usually located on the invoice.
     • If the field is left blank, a unique ID number will be assigned.
   • Attachment - Attach a file that is associated with the voucher.
5. Add the applicable Items information, and then click Save.
   • Enter all fees, interest, dividends, losses and gains. 
   • Amount - Enter the amount for each line item.
     • Enter positive amounts for gains, dividends, and interest earned.
     • Enter negative amounts for losses and fees.
       
       
6. Click Edit in the left-side menu if accrued interest or dividends is being recorded.
   • Enter an accrual account and reversal date and then resave.
7. Click Post in the left-side menu.

1. Navigate to the statement voucher that needs to be edited.
2. If the statement voucher is posted, click Unpost in the left-side menu.
3. Click Edit in the left-side menu.
4. Make any edits, and then click Save.
   
   
5. Click Post in the left-side menu.

CommunitySuite retains a list of the most recent statement vouchers in the Recent Statement Vouchers table. If a statement is similar to one created in the past, click Copy and the statement voucher will populate with the associated investment holding fund, the revenue and expense accounts, the description, and the previous amount. Edit the details to reflect the current statement.