Create and Edit Statement Vouchers

Use Statement Vouchers to record Investment Returns, Bank Fees, and Interest. You can also use Statement Vouchers to record the accrual and reversal of interest or dividends where applicable. 

Create Statement Vouchers

1. Navigate to the Accounts page.
2. Select the Asset Account number. If working with an account that is part of the pool, use the Asset Account number related to the subaccount. Statement vouchers should not be entered against a parent pool account.
   
   
3. Click Add Fee/Interest from the left-side menu.
   • If the account does not have a vendor assigned, you will have to select the vendor who's statement you are working on. 
   • If you need to record accruals, you will create a separate statement voucher for only those line items.
4. Fill out the Create Statement Voucher section.
   • Vendor - The Vendor field will automatically be entered.
     • Click [change] next to the vendor name if you need to change the vendor. 
   • Statement Date - Enter a Statement Date.
   • Fund - Select the Fund that should receive the statement voucher if the account is held by only one fund and does not need to be shared out. 
     • Select the Revenue Share Fund if the account is in a pool and you want to allocate investment activity across participating funds.
   • Reference Number - Enter a Reference Number, which is usually located on the invoice. If the field is left blank a unique ID number will be assigned.
   • Attachment - Attach a file that's associated with the voucher.
5. In the Items Window, enter all Fees, Interest, Dividends, Losses and Gains. 
   • Account - Select an Account.
   • Description - Enter a Description.
   • Amount - Enter the Amount for each line item. All amounts should be entered as positive amounts with the exception of losses and fees.
6. Click Save.
   • If you’re recording accrued interest or dividends, click Edit in the left-side menu. Enter an accrual account and reversal date and then resave.
     
     
7. Click Post in the left-side menu.

Edit Statement Vouchers

1. Navigate to the statement voucher that needs to be edited.
2. If the statement voucher is posted, click Unpost in the left-side menu.
3. Click Edit in the left-side menu.
4. Make any edits, then click Save.
   
   
5. Click Post in the left-side menu.

CommunitySuite retains a list of the most recent statement vouchers in the Recent Statement Vouchers table. If your statement is similar to one created in the past, click Copy and your statement voucher will populate with the associated Investment Holding Fund, the Revenue and Expense Accounts, the Description and the previous Amount. Be sure to edit the details to reflect the current statement.