Throughout the scholarship award process, the Post by Payment and Conditional Payment options are both available for selection. Each option changes how the scholarship award payments are processed in CommunitySuite in different ways. If neither are selected, by default the scholarship award will post the full expense as of the Award Date and carry a payable until the scholarship is fully paid.
Post by Payment
Post by Payment awards will not show in any payable account until the installment lines are created and posted. Post by Payment is not expensed and will not impact the general ledger until the payment grant is created. Subsequently, the scholarship report will not match the expense report.
Conditional Payment
Conditional Payment awards will spread the payable amount across a number of years on the conditional payment fund set in the grant settings. The fund balance will be reduced in full when the payment is posted. When the books are closed at the end of the fiscal year, reversing expense and payable entries are automatically created on the conditional payment fund. These are then reversed as of the first day of the next period. Conditional payments can reverse off of the books at the end of the year or end of month based on how you set the Closing Frequency.
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