- Select Scholarships from the Home page.
- Click Scholarships.
- Select the ID of the scholarship opportunity that you want to create an award from.
- Click Add Recipient.
- Search for a student or select from the list.
You have the ability to change the student on a scholarship record at any point unless the scholarship has been synced to CSLM. - Enter the Scholarship Amount, and Award Date, then click Add.
- Click Add Payment Date.
- Enter the Payment Date, the Open Amt (amount), and check the box under Conditional if the payment is conditional, then click Save. If the scholarship will be paid with multiple payments, enter the Payment Date and Open Amt for the first payment, then click Save. Next, click Add Payment Date to add an additional payment. Continue adding payments until the sum of payments equals the total amount on the scholarship award.
Conditional Payments
Checking this box indicates that the recipient must do something in order to receive the next installment. When the books are closed at the end of the year; installments that are marked as Conditional (Yes) will have the expense and the payable reversed at year end. The reversal is made in a separate fund, so your fund statements aren't changing throughout the year. This fund can be set in System Data -> Grant Options -> Conditional Payment Fund.
- Click Set, then enter and select the School/Grantee that will receive the check for the scholarship award.
If the check will be cut to the student, the student's native profile must also be made a Grantee. If the student is not listed as a grantee in their native profile, the student's name will not populate when setting the School/Grantee for a recipient payment.
- Click Edit to enter a Student Number.
For instructions on how to pay the scholarship award, click the link below that corresponds with your approval workflow: