Checks Overview

Checks are organized into check buckets, which provide clarity of check status and improve workflow. The check buckets listed below are available on the Checks page.

• Voided/Unused - List of checks that have been voided or marked unused. The checks appear in red to help distinguish them from others.
• New - List of checks that have not been posted.
• Posted - List of checks that have been posted. If they were part of a batch, then the Batch ID is listed. Voided and unused checks appear in red in the list.

Create and Approve Checks

Multiple checks, or checks in batch, are created from Accounts Payable. After creation, checks can be approved. Approval levels can be established that outline the amounts and staff that have the ability to provide approval.

Individual checks can be created immediately after processing a single voucher.

• Resources:
  • Approve Checks
  • Configure Check Payment Approval 
  • Create, Post, and Pay a Single Voucher
  • Pay Open Vouchers From Accounts Payable

Edit Checks

In the event a check number is recorded incorrectly, it can be edited. Additionally, checks that have been posted and issued can be voided.

• Resources:
  • Edit Check Number
  • Void a Check

Check Options

Although checks display in three buckets depending on their status, it may be helpful to have a printed file of the check register. Use Check Register Export in the left-side menu to generate the file.

Another left-side menu option that becomes available after clicking a check ID is Detail Attachment. This generates a pdf file that lists information about what the check paid.

Printed checks are designed to fit in a windowed envelope. If, however, printing on a standard business envelope is desired, then click Print Envelope in the left-side menu after first clicking a check ID. The address format will print as individual, business, and then address. Envelopes can also be printed from an individual profile. 

• Resources:
  • Positive Pay Export
  • Print Check Register

Check Settings

Check functionality and content associated to check processing is largely controlled by the system's check settings. Email content that is sent when an electronic payment is posted, unposted, or voided may be configured in the corresponding content page. Additionally, a default check printing format can be assigned. If the text and numbers are out of alignment when checks are printed, then adjust the Google Chrome (Print) Scale options to Fit to Page as this will often correct the issue. Conditions that control which text to display can be applied to check templates. Templates for checks are available.

• Resources:
  • Checks Permissions
  • Checks Settings
  • Checks Content
  • Example Templates
  • Pre-Printed Checks
  • Template Conditions