Archive, Restore, and Delete provide options for managing universes that are no longer active in your Universal Application (UA) site. Archiving preserves a universe and all its data while removing it from the active Process Manager view. Restoring returns an archived universe to the available section. Deleting permanently removes a universe and cannot be undone.
User Role: Administrator
When to Archive, Restore, or Delete a Universe
Use the archive, restore, and delete a universe features to:
- Archive a universe at the end of a scholarship cycle to declutter the Process Manager while preserving all applicant data and maintaining access for applicants to view their opportunities.
- Restore an archived universe when you need to reference or reopen a previous cycle for editing or reporting purposes.
- Delete a universe that was created in error or contains test data that is no longer needed (use with extreme caution as this action is permanent).
Archive a Universe
To archive a universe, the universe must be turned off. An archived universe can be restored, and applicants will still be able to access their opportunities. All data in an archived universe is still available through reporting, search requests, etc.
- Click Tools in the navigation bar, and then click Process Manager.
- Check the box next to the universe that should be archived.
- Click Batch Actions, and then click Archive Selected.
Restore a Universe
Restore a universe to the available section.
- Click Tools in the navigation bar, and then click Process Manager.
- Click the Archived drop-down to expand it.
- Check the box next to the universe, and then click Restore Selected to return it to the Available universes section.
Delete a Universe
To delete a universe, the universe must be turned off. Once a universe has been deleted, there is no option to restore the universe. Use caution when deleting a universe.
- Click Tools in the navigation bar, and then click Process Manager.
- Click the trash can icon next to the universe to delete it.