Question Visibility

When adding a new question to a form, you are required to choose a visibility option. Questions on forms can have any of the following visibility options:

• Everyone
  • Completed by applicant.
  • Can be shared question.
  • Appears in all print packets.
  • Visible to all users.
  • If this visibility is selected within a third party group, it will become visible to all users except for applicants.
• Admin Only
  • Completed by administrators.
    • If the required type for the question is set to Required, it must be completed by an administrator before the form can be marked complete. If the required type is set to Optional, it can be completed at any point by an administrator, even if a decision has been entered for the request.
  • Can be shared question.
  • Included in Administrator Print Packets only.
  • Visible to:
    • Administrators
• Applicant Only
  • Completed by applicants.
  • Visible to:
    • Applicants
    • Administrators
  • Can be shared question.
• Internal
  • Completed by administrators or evaluators/board members.
    • If the required type for the question is set to Required, it must be completed before the form can be marked complete. If the required type is set to Optional, it can be completed at any point by, even if a decision has been entered for the request.
  • Visible to:
    • Administrators
    • Evaluators
    • Evaluator/Board Member
• Third Party 
  
  • Completed by the invited third party responder.
  • Can only be a part of a third party question group.
  • Visible to:
    • Administrators
    • Third Party Responder

The table below outlines who can see a question with each visibility option. 

Question visibility labels will appear on the form in the form builder.