Question Visibility

When adding a new question to a form, you are required to choose a visibility option.

The selected question visibility label appears next to the question when editing the form.

Visibility Options

• Everyone - Questions with this visibility type are completed by applicants. 
  
  • Visible to users with any role.
    • If this visibility is selected for a question within a third party group, it is visible to all users except the applicant.
  • Can be a shared question.
  • Appears in all print packets.
• Applicant - Questions with this visibility type are completed by applicants.
  
  • Visible to users with the applicant, administrator, grants manager, or auditor role.
  • Can be a shared question.
• Internal - Questions with this visibility type are completed by evaluators, board members, or administrators.
  
  • If the required type for the question is set to Required, it must be completed before the form can be marked complete.
  • If the required type is set to Optional, it can be completed at any point, even if a decision has been entered for the request.
  • Visible to users with the evaluator, board member, administrator, grants manager, or auditor role.
• Administrators - Questions with this visibility type are completed by administrators.
  • If the required type for the question is set to Required, it must be completed by an administrator before the form can be marked complete.
  • If the required type is set to Optional, it can be completed at any point by an administrator, even if a decision has been entered for the request.
  • Visible to users with the administrator, grants manager, or auditor role.
  • Can be a shared question.
  • Included in administrator print packets only.
• Third Party - Questions with this visibility type are completed by third party responders.
  • Visible to users with the administrator, grants manager, or auditor role, and to third party responders.
  • Can only be a part of a third party question group.

The table below outlines which user roles can see questions with each visibility option.

• In the table, Administrators includes users with the administrator, grants manager, or auditor roles.