ABA Files

An account requires a vendor to be assigned to it and ABA credentials in order to be ABA ready.

1.  Navigate to the Accounts page. 
2. Click the bank account Number that is making the payment.
   
   
3. Click Edit in the left-side menu.
4. Enter the vendor name in the Vendor field and select the vendor from the drop-down list, and then click Save.
   
   
   
5. Click [configure] in the ACH Account Settings field.
   
   
   
6. Enter the applicable ACH Options information, and then click Save. 
   • Select ABA File as the File Format.
     
     
     
7. Click ABA Settings in the left-side menu. 
8. Enter the applicable ABA Settings information, and then click Save.
   
   • The Addenda Record and Balanced File options can be marked as yes or no.
     • If either are marked yes, a file will be created with it.
     • If either are marked no, it will be excluded for banks that do not require a balanced file or addenda record.
       
       
       

APCA Debit and Credit Number

Once the ABA settings have been configured, returning to the account page will reveal the APCA Debit and APCA Credit Number fields. These fields can only be edited if the APCA edit permission is enabled for the user accessing the account and are necessary for ABA file generation. 

Optional Fields

ABA Org ID and the ABA Immediate Origin are optional fields. If these fields are not set up, the system will take the EIN number from the System Data page. If the organization ID or the immediate origin number on the ABA file is different than this EIN number, the fields will need to be set up to have the correct identifying numbers.

The account is now set up for ABA file use.

A vendor requires ACH credentials to be set up for ABA use. 

1. Navigate to the Vendors page.
2. Enter the vendor name in the Search Vendor field and select the vendor from the drop-down list.
   
   
   
3. Click the Profile ID.
   
   
   
4. Click [configure] in the ACH Settings field.
   
   
5. Enter the applicable ACH Options information, and then click Save.
   
   

The vendor is now set up for ABA file use.

If a vendor will always be paid by electronic check, set the Default Payment Type to Electronic. 

The last item remaining in the ABA file process is a payment being paid out to the vendor. The payment must be in an electronic format. 

1. Create, Post, and Pay a Single Voucher.
   •  Select the ABA Payment Account and select a Payment Date in the future.

     • Most banks will not accept same date ACH payments. 

   • The payment option must be Electronic for ABA file use.
2. Navigate to the Checks page.
3. Click the account name.
   
   
   
4. Click Download ABA File in the left-side menu.
5. Enter a Payment Date, and then click Export
   
   
   

A text file will be exported that can be used to upload to a bank's website and start an ACH transfer.