Account Transfers

This transfer type records the movement of money between accounts based on balance swap activity accumulated in the Z_Cash Balancing Fund.

To transfer cash balance fund assets between accounts using the Z_Cash Balancing System fund, select the account and complete the transfer fields.

1. Navigate to the Accounts page or the Cash Management page and click Transfer Money in the left-side menu.
2. Click the Cash Balance Fund transfer type.
3. Click the appropriate account from the Cash Balance Fund Transfer list.
    
4. Complete the applicable Transfer Money Between Accounts fields, and then click Transfer. 
   • To Account - Account to which the money is going.
     • Examples: investment account, checking, etc.
   • Transfer Date - Actual date of transfer. 
   • Description - Note why the money is being transferred.
   • Amount - Dollar amount being transferred.
   • Create Transfer Check - Check the box if a check needs to be generated to move the money. Leave unchecked if it is an electronic transfer.
      

To transfer a fund's assets between two bank or investment accounts, select the account and complete the transfer fields.

1. Navigate to the Accounts page or the Cash Management page and click Transfer Money in the left-side menu.
2. Click the Other Fund transfer type.
3. Click the appropriate account from the Select From Account-Other Fund Transfer list.
    
4. Complete the applicable Transfer Money Between Accounts fields, and then click Transfer. 
   • Fund - Fund name that is transferring money. 
   • To Account - Account to which the money is going.
     • Examples: investment account, checking, etc.
   • Transfer Date - Actual date of transfer. 
   • Description - Note why the money is being transferred.
   • Amount - Dollar amount being transferred. 
   • Create Transfer Check - Check the box if a check needs to be generated to move the money. Leave unchecked if it is an electronic transfer.

If an internal grant, which is a grant on the giving fund and donation on the receiving fund, is not being processed, then transferring money from one fund to another is accomplished using the Interfund Transfer functionality. To transfer assets between two funds within a single account, select the funds and complete the interfund transfer fields.

From the Transfer Money Page

1. Navigate to the Accounts page or the Cash Management page and click Transfer Money in the left-side menu.
2. Click the Interfund Transfer transfer type.
3. Click the appropriate account from the Interfund Transfer list.
   
    
4. Enter the From Fund name from which the money is coming, and then click Next.
    
5. Enter the applicable Transfer Money Between Funds information, and then click Transfer.
   • All fields are required. 
     • To Fund - Fund to which the money is being transferred.
     • Transfer Date - Date on which the transfer will be recorded.
     • Description - Details about the interfund transfer.
     • Amount - Amount to be transferred.

A confirmation message confirms the transfer.

 From the Funds Page

1. Navigate to the Funds page.
2. Enter the fund name in the Search Funds field and select the fund from the drop-down list. 
   • Alternatively, click List All in the left-side menu to view a list of all funds. Click the ID of the fund from which the money will be transferred.
     
      
3. Click the Details tab.
    
4. Click Switch to Interfund Transfer.
   
    
5. Enter the applicable Transfer Money Between Funds information, and then click Transfer.
   • All fields are required. 
     • To Fund - Fund to which the money is being transferred.
     • Transfer Date - Date on which the transfer will be recorded.
     • Description - Details about the interfund transfer.
     • Amount - Amount to be transferred.

A confirmation message confirms the transfer.

An account with cash management enabled can process account transfers in bulk. 

1. Navigate to the Cash Management page and click Bulk Transfer in the left-side menu.
2. Click the account number of the account from which the transfers will occur.
    
3. Enter the applicable Bulk Transfer Options information, and then click Next. 
   • Description is a required field.
   • Select the Bulk Option.
   • Transfer Amount - The amount needed to bring the account in balance based on cash management rebalancing is displayed; however, this can be edited.
      
4. Review the applicable Bulk Transfer Amounts information, and then click Create Transfers.
   • Edit any Transfer Amounts as needed.

The transfers will be displayed in the Open Transfer Requests section.

When transferring money from an account with an assigned investment advisor, a transfer request is automatically created that can be emailed or printed for the advisor. The investment advisor is set using the Advisor field on the account. Create, Copy, and Edit an Account has additional information about setting an investment advisor. 

A transfer request can be emailed or printed to send to the investment advisor as a notification that the transfer is being made. Before printing or emailing a request, a transfer request template must be set in the site's templates; otherwise, any merge fields will not populate. 


 

To print a transfer request, navigate to the transfer request record and select the print option. A transfer request template must be set up in the system.

1. Navigate to the  Account Transfers page.
2. Click the ID of the Transfer Request.
   
    
3. Click Print Request in the left-side menu. 

A .pdf of the transfer request will display using the template set in the site's templates. Use the options available to download the .pdf or print it.

 

To email a transfer request to an investment advisor, navigate to the transfer request record and complete the email fields. A transfer request template must be set up in the system.

1. Navigate to the Account Transfers page.
2. Click the ID of the Transfer Request.
   
    
3. Click Email Request in the left-side menu. 
4. Enter the applicable Send Email information, and then click Send.
   
    

If there are multiple open transfer requests assigned to one or multiple investment advisors, transfer requests may be sent in bulk with email and print options. 

1. Navigate to the Account Transfers page.
2. In the left-side menu, select Print Unsent Requests or Email Unsent Requests.
   • Print Unsent Requests - Generates a single .pdf file with each transfer request letter sequentially based on the template set in site templates.
     • Use the options available to download or print the .pdf. 
   • Email Unsent Requests - Opens a page to customize the email subject and message before sending an email to the list of advisors shown in the Unsent Requests section.
     • After all changes are made, click Send to send the email notifications.