Budget

1. Navigate to the Budget page and click Create in the left-side menu.
2. Enter the budget Year, and then click Create. 
   
   
   
3. Click on the short-name of a fund.
   • Only funds that have the Budget setting enabled will appear. 
     
     
     
4. Enter the yearly budget for each line item in the fund, and then click Update. 
   • The Adjustment column allows you to make adjustments to the existing budget.
   • The total budget and adjustment amount appears in the Projected column.
   • If you have previously created a budget for this fund, the budget for the prior financial year appears in the Prior Budget column.
   • CommunitySuite will divide the amount listed within each line item by 12 to create a monthly budget. The monthly budgets can be modified, which is covered in the next section.
     • If the annual budget amount is not easily divided by 12, CommunitySuite will round the value entered up or down to the nearest cent that is divisible by 12.
       

If a budget is being used to track departmental transactions, creating and using a subfund of the Operating Fund for that department will allow for easy tracking and organization of any budgetary entries. 

CommunitySuite divides the amount listed within each line item by 12 to create a monthly budget, but you can modify the months if needed.

1. Navigate to the budget. 
2. Either click the amount that corresponds to the fund and account that needs to be edited or click the Account number that needs to be edited.
   • Clicking the amount advances to a page where you can edit the budget for that fund. The image in step three reflects this selection.
   • Clicking the account number advances to a page where you can edit that account's budget for all funds in the budget. 
     
     
     
3. Make edits to the monthly amounts, and then click Update.
   • The total at the bottom of the page updates as you make changes.
   • The budget can be saved with a new total other than the original total entered in the budget.
     

A budget from a prior financial year can be copied. 

1. Navigate to the Budget page.
2. Click a budget Year.
   
   
   
3. Click Copy in the left-side menu.
4. Enter the budget Year, and then click Copy.
    
   
   
5. Enter the yearly budget for each line item in the fund, and then click Update. 
   • The Adjustment column allows you to make adjustments to the existing budget.
   • The total budget and adjustment amount appears in the Projected column.
   • The prior financial year's budget appears in the Prior Budget column.
   • CommunitySuite will divide the amount listed within each line item by 12 to create a monthly budget.
     

A budget can be imported after creating the budget year. 

1. Navigate to the Budget page and click Create in the left-side menu.
2. Enter the budget year, and then click Create.
   
   
   
3. Click Import in the left-side menu.
4. Click [Download Template] to download the budget template for the year you created.
   
   
   
5. Populate the template in accordance with the on-screen file format notes.
6. Save your file as a .csv.
7. Choose File, select the saved .csv file, and then click Process.
   
   
   

A background job will be created.