Set Up an Account for CPA005 Use
An account requires a vendor to be assigned to it and CPA credentials in order to be CPA005 ready.
- Navigate to the Accounts page.
- Click the bank account Number that is making the payment.
- Click Edit in the left-side menu.
- Enter the vendor name in the Vendor field and select the vendor from the drop-down list, and then click Save.
- Click [configure] in the ACH Account Settings field.
- Enter the applicable ACH Options information, and then click Save.
- Select CPA005 File as the File Format.
- Select CPA005 File as the File Format.
- Click CPA005 Settings in the left-side menu.
- Enter the applicable CPA005 Settings information, and then click Save.
- Enter the Processing Center.
- The Addenda Record option can be marked as yes or no.
- If marked yes, a file will be created with an addenda record.
- If marked no, the addenda record will be excluded for banks that do not require an addenda record.
Optional Fields
CPA005 Org ID is an optional field. If this field is not set up, the system will take the EIN number from the System Data page. If the organization ID or the immediate origin number on the CPA005 file is different than this EIN number, the fields will need to be set up to have the correct identifying numbers.
The account is now set up for CPA005 file use.
Set Up a Vendor for CPA005 Use
A vendor requires ACH credentials to be set up for CPA005 use.
- Navigate to the Vendors page.
- Enter the vendor name in the Search Vendor field and select the vendor from the drop-down list.
- Click the Profile ID.
- Click [configure] in the ACH Settings field.
- Enter the ACH Options applicable information and click Save.
The vendor is now set up for CPA005 file use.
If a vendor will always be paid by electronic check, set the Default Payment Type to Electronic.
CPA005 Payment Code
A three digit CPA005 payment code can be added on a vendor designation. If the field is left blank, the default payment code 450 will be used.
- Navigate to the Vendors page.
- Enter the vendor name in the Search Vendor field and select the vendor from the drop-down list.
- Click Edit in the left-side menu.
- Enter the CPA005 Payment Code, and then click Save.
Download a CPA005 File
The last item remaining in the CPA005 file process is a payment being paid out to the vendor. The payment must be in an electronic format.
-
Create, Post, and Pay a Single Voucher.
- Select the CPA005 Payment Account and select a Payment Date in the future.
- The payment option must be Electronic for CPA005 file use.
- Select the CPA005 Payment Account and select a Payment Date in the future.
- Navigate to the Checks page.
- Click the account name.
- Click Download CPA005 File in the left-side menu.
- Enter a Payment Date, and then click Export
A text file will be exported that can be used to upload to a bank's website and start an ACH transfer.