Sub Accounts

Sub accounts can be set up for any existing account in the system. Only one level of sub accounts is available, so sub accounts cannot be created for other sub accounts.

Add a Sub Account

1. Navigate to the Accounts page.
2. Click the account ID for the account to which the sub account will be added.
   
   
   
3. Click Add Subaccount in the left-side menu.
4. Complete the applicable fields, and then click Create.
   • Account numbers are often a small increment above the original account number.
   • Use a name that distinguishes the sub account from the original account
     

When completing financial reports, the sub account will be rolled up and reported with the main account.

Unlink a Sub Account

1. Navigate to the Accounts page.
2. Click the account ID for the sub account you want to unlink.
   
   
   
3. Click Edit in the left-side menu.
4. Select the blank line from the Subof Account drop-down menu, and then click Save.
   
   
   

Close a Sub Account

Sub accounts that have not had transactions or balances in the current year can be closed. 

1. Navigate to the Accounts page and click Close Subaccounts in the left-side menu.
2. Enter a Balance Date, and then click Close.
   

The sub account will now be listed as an account in the chart of accounts.