If a fund’s spendable balance is not spent it will remain in the spendable balance and it will be calculated as part of the Fund's assets. Follow these steps to clear any unspent distributions.
- Select Distributions from the Home page.
- Select Clear Spendable.
- Enter the As Of Date (date that the unspent spendable balance will be reset to zero), and a Reason for clearing the spendable balances.
- Click Review.
- Check the boxes next to each fund with a spendable balance that you want to reset to zero.
- Click Clear Checked Balances.
Notice the transactions that make up the total spendable balance and the final entry removes that amount, so the fund now has a spendable balance of zero (0). The system makes a reversing entry to back out the spendable amount.
If you clear the spendable amount by accident you will need to manually add the money back to the spendable balance.