Create and Edit Fund Beneficiaries

A fund beneficiary is an organization or another fund within the community foundation that receives a monetary distribution from the fund. Once a beneficiary has been added to a fund, it can be edited on the fund record to display additional information. Adding beneficiary relationships on a fund record is required to run the Create Spendable Grants functionality in the system.

Add Fund Beneficiaries

1. Navigate to the Funds page.
2. Enter the fund name in the Search Funds field and select the fund from the drop-down list.
   • Alternatively, click List All in the left-side menu to view a list of all funds. Click the ID of the fund to which the beneficiary will be added.
     
     
     
3. Click the Relationships tab.
   
   
   
4. Click Add Beneficiary in the left-side menu.
5. Enter the grantee or fund name in the appropriate Search field and select the Grantee or Fund from the drop-down list.
   
   
   

The beneficiary is listed on the fund record in the Relationships tab.

Edit Fund Beneficiaries

1. Navigate to the Funds page.
2. Enter the fund name in the Search Funds field and select the fund from the drop-down list.
   • Alternatively, click List All in the left-side menu to view a list of all funds. Click the ID of the fund to be edited.
     
     
     
3. Click the Relationships tab.
   
   
   
4. Click Edit Beneficiary in the left-side menu.
5. Enter a Description, select the general ledger expense Account that will be used to make spendable grants to this beneficiary, and then click Update.
   
   • These are optional fields and if entered they override the description and account defaults in the create spendable grants process.
   • If a fund only has one beneficiary, then that beneficiary will automatically receive 100% of the spending grant. 
     • Change that percent if needed so a portion of the spendable balance will be sent to the beneficiary and the remaining portion will stay in the spendable balance of the fund.
   • If a fund has multiple beneficiaries, set each beneficiary's share of the spendable grant by percent to equal 100 if sending the totality of the spendable is the goal. 
     • A lower percent can be used if needed.  
       
       
       

The edits are listed on the fund record in the Relationships tab.