The Balance Sheet or Statement of Financial Position shows assets, liabilities, and net assets (based on the balance for a single date for funds, fund types, fund groups, month, or year). Some describe the balance sheet as a "snapshot" of the organization's financial position at a point in time. It shows what an organization has (assets) as well as what it owes (liabilities) to other parties as of a specific date.
For example, the amounts reported on a balance sheet dated March 15, 2022, reflect that instant when all the transactions through March 15 have been recorded.
Run a Balance Sheet
- Navigate to the Financials page and click Balance Sheet in the left-side menu.
- Click a date.
- Alternatively, select a Static Date, and then click Show Date.
- Alternatively, select a Static Date, and then click Show Date.
The Statement of Financial Position is displayed. To further refine the information in the report, use the options listed below.
Additional Information
The following options allow you to customize the report display, save and reuse report settings, export report data, and view additional fund or account detail.
- Click Edit Date in the left-side menu to change the date. Click Save to save changes.
- Click Edit Options in the left-side menu to select a Column Option, Financial View, or other selections. Click Save to save changes.
- If Include Closed Accounts is checked, then also check Include Zero Balances.
- When Default is selected for Round, no rounding occurs.
- Rounding follows the standard rounding rule of rounding up if five or more, and rounding down if less than five.
- When using rounding, totals in reports may become imbalanced due to rounding differences across individual items.
- Click Load Saved in the left-side menu to use a saved filter.
- Click [delete] to remove saved filters.
- Click [delete] to remove saved filters.
- Click Save Report in the left-side menu to name a report. Click Save to save changes.
- Click Print in the left-side menu to customize report columns and titles. Click Print again to display the report.
- Click the Show checkbox to show columns or uncheck the box to hide columns.
- The printed report will have a white background, contain text from Financials Content, and display without lines.
- Click Add Filter in the left-side menu to Add Financial Filter.
- Click Export in the left-side menu to download an Excel spreadsheet containing currently displayed information.
- Click Raw Export in the left-side menu to download an Excel spreadsheet containing currently displayed information that has each cell of each line of the spreadsheet filled.
- This can be useful when using Excel functions.
- Fund attributes are included in the spreadsheet.
- Click Show Fund in the left-side menu to view each fund and its balance.
- Show/Ex Sub Fund becomes available when using Show Fund functionality.
- This option shows subfunds.
- Show/Ex Sub Fund becomes available when using Show Fund functionality.
- Click Show SubAcct in the left-side menu to view subaccounts. This will display the individual account balances, and the subaccounts will be indented.
Related Resource
For guidance on comparing Balance Sheet, Income Statement, and Fund Statement balances, including troubleshooting unexpected activity and understanding when reports should tie together, see Troubleshoot Fund Statement Questions Using Financial Reports.