The available cash amount displayed on the fund advisor portal is calculated by subtracting outstanding liabilities and pending grants from available assets.
Sometimes a foundation would like to show the available for cash amount instead of the spendable balance of the fund because the foundation uses a cushion of investment assets to allow room for market fluctuations. Additionally, a fund may have assets in holding accounts, like a pending stock sale or pledges/accounts receivable, where it is a non-spendable asset.
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Outstanding Liabilities - The current sum of liabilities in the fund.
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Pending Grants - The total of any recommended or pending grants on the fund that are unposted and waiting approval.
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Available Assets - Calculated by multiplying the balance in each asset account by the available for cash percentage defined in the asset account.
Example
Assume that a Fund has the following assets:
- Checking Account: $1000 with 100% available cash
- Investment Pool: $1000 with 75% available cash
- Pledges Receivable: $2000 with 0% available cash
The fund has a total of $4000 in assets, so the available assets would be $1750.
Enable Show Available Cash
- Navigate to the Fund Advisor page and click Settings in the left-side menu.
- Click Edit Settings in the left-side menu.
- Check the Show Available Cash box.
- If you want fund advisors to see customized text for this, then enter that in the Available To Cash Wording field.
- If you want fund advisors to see customized text for this, then enter that in the Available To Cash Wording field.
- Click Update.
- Navigate to the Accounts page and click the ID of the relevant asset account.
- Click Edit in the left-side menu.
- Enter the percentage of cash that should be made available for grants in Available For Cash, and then click Save.
- Navigate to the Funds page, and enter the fund name in the Search Fund field. Select the fund from the drop-down list.
- Alternatively, click List in the left-side menu to view a list of all funds. Click the ID of the fund that you want to use.
- Alternatively, click List in the left-side menu to view a list of all funds. Click the ID of the fund that you want to use.
- Click Edit in the left-side menu.
- Uncheck the Track Spendable box in the Restrictions section.
- Click Save.