Available Cash

The available cash amount displayed on the Fund Management tab of the Portal is calculated by subtracting outstanding liabilities and pending grants from available assets. 

Sometimes an organization would like to show the available for cash amount instead of the spendable balance of the fund because the organization uses a cushion of investment assets to allow room for market fluctuations. Additionally, a fund may have assets in holding accounts, like a pending stock sale or pledges/accounts receivable, where it is a non-spendable asset.

• Outstanding Liabilities - The current sum of liabilities in the fund.

• Pending Grants - The total of any recommended or pending grants on the fund that are unposted and waiting approval.

• Available Assets - Calculated by multiplying the balance in each asset account by the available for cash percentage defined in the asset account.

Example

Assume that a fund has the following assets:

• Checking Account: $1000 with 100% available cash
• Investment Pool: $1000 with 75% available cash
• Pledges Receivable: $2000 with 0% available cash

The fund has a total of $4000 in assets, so the available assets would be $1750.

Enable Show Available Cash

1. Navigate to the Portal Options page and click Portal Settings in the left-side menu.
2. Click the Fund Advisor tab.
3. Click Edit Fund Advisor in the left-side menu.
4. Check the Show Available Cash box, and then click Update. 
   • Customized text can be seen by fund advisors if it is entered into the Available To Cash Wording field.
     
     
     
5. Navigate to the Accounts page.
6. Click the ID of the relevant asset account.
   
   
   
7. Click Edit in the left-side menu.
8. Enter the percentage of cash that should be made available for grants in Available For Cash, and then click Save.
   
   
   
9. Navigate to the Funds page.
10. Enter the fund name in the Search Fund field and select the fund from the drop-down list. 
    • Alternatively, click List in the left-side menu to view a list of all funds. Click the ID of the fund.
      
      
      
11. Click Edit in the left-side menu.
12. Uncheck the Track Spendable box in the Restrictions section.
    
    
    
13. Click Save.