Manual fund statements can be generated from a fund record for a time frame where the books are either open or closed. You can generate a PDF or Word Document or publish a manual fund statement to the fund advisor portal.
Only manual fund statements for a date range that has not already been published for that fund can be published to the portal.
Manual fund statement creation, generation, publishing, and distribution are similar to the bulk statement process. There are two main exceptions.
- When bulk statements are generated, statements for all advisors in the selected fund group/subgroup/division/segment are generated. When a manual fund statement is generated, a statement for one fund is generated and then the advisors who should get it are selected.
- When selecting Statement Type and Start Date, a Save Option is selected.
Create a Manual Fund Statement
- Navigate to a fund record.
- Click Manual Fund Statement in the left-side menu.
- Complete the applicable Create Manual Statement information, and then click Next.
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Statement Type - Custom Date Range, Yearly, Quarterly, or Monthly.
- If Custom Date Range was the selected Statement Type, enter a Custom End Date.
- The statement end date, determined by the Start Date and Statement Type, cannot be before the Close Date.
- Start Date - Enter a Start Date for your fund statement date range.
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Save Option - Create PDF, Create Word Doc, or Save Statement.
- Create PDF and Create Word Doc options create documents but do not save them in the fund record.
- These Save Options cannot be published to the fund advisor portal.
- A PDF or Word Doc manual statement can be generated for a period published to the fund advisor portal.
- The Save Statement option cannot be generated for a time period that has already been published to the fund advisor portal.
- When generating a different time period, this Save Option is saved to the fund record and can be published to the fund advisor portal.
- When generating a different time period, this Save Option is saved to the fund record and can be published to the fund advisor portal.
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Statement Type - Custom Date Range, Yearly, Quarterly, or Monthly.
Save Statement
If Save Statement was selected, then use the following steps to complete the process.
- Complete the applicable Manual Statement Options fields, and then click Submit.
- If the intent is to publish the manual fund statement to the fund advisor portal, enter Email Subject and select the Advisors.
- If the intent is to publish the manual fund statement to the fund advisor portal, enter Email Subject and select the Advisors.
- Click Generate Files in the left-side menu.
- This creates a background job. Refresh your page. When Last Status is Done, the statement has generated and is saved in the fund record.
- This creates a background job. Refresh your page. When Last Status is Done, the statement has generated and is saved in the fund record.
- If publishing to the fund advisor portal, click Review All in the left-side menu, and then click Publish in the left-side menu.
- The statement is now available on the fund advisor portal.
- Click Send Online Email in the left-side menu to send to advisors with an online statement type set as an email notification.
- Click Send Email Statements in the left-side menu to send to advisors with an email statement type as an email with an attached statement.
Fund Statement Intervals
When a fund is created, the statement interval set on the fund can impact which fund statements are run. Below are some examples of this impact using two funds; Fund A has no interval set and Fund B has a quarterly interval set.
If a fund statement is created for the month of June 2024:
- Fund A will create a statement because the interval is not specified.
- Fund B will not have a statement because it has a quarterly interval, not a monthly interval.
If a fund statement is created for Quarter 1 of 2024:
- Fund A will get a statement because the interval is not specified.
- Fund B will get a statement because the interval matches the interval of the statements being run.
If a fund statement is created for the full 2024 fiscal year:
- Fund A will get a statement because the interval is not specified.
- Fund B will not get a statement because the interval on the fund does not match the interval on which the statement is being run.
If a fund statement is created for a custom date range that signifies a quarter such as 03/01/2024 - 06/30/2024:
- Fund A will get a statement because the interval is not specified.
- Fund B will not get a statement because the interval on the fund is not the interval for which the fund statement is being run. Quarterly needs to be selected on the fund statement instead of a date range for the quarter.