Budgeting Tool

When to Use the Budgeting Tool

Use the Budgeting Tool to:

• Monitor overall award budgets and available funds across all processes by date range and request status.
• Track committed and paid installments against the budget for a specific process.
• Adjust overall or per-process budget amounts as funding priorities change.

Budgeting Tool Prerequisites

• Fill out the Budget field for relevant processes. This field is internal-facing and can be updated at any time in the Process Summary.  
• Record installments and payments for approved requests. 

Access the Budgeting Tool

1. To access the budgeting tool, click Tools in the upper navigation bar, and then click Budgeting.

Overall Budget

To view the overall budget, enter the date range of installments, then click Search.

1. In the Due On or After and Due On or Before fields, enter the date range for installments to include.
   • Check the box next to each applicable Request Status to refine the search. 
   •  Click Process and select specific processes to further refine the data included.
      
2. Click Search. 
3. Click the Overall Budget tab. 

The Paid, Committed (unpaid installments), and Available totals will update according to the updated adjustments. 

Adjust the Overall Budget

Adjust the overall budget Amount if needed. By default it displays the overall total committed plus the overall total paid. 

To adjust the overall budget amount, enter a the new budget amount into the Amount field.

1. Enter the new budget amount in the Amount field, then click Update Budget.
    

Process Budgets

To view budgets per process, enter the date range of installments, click Search, and then click the Process Budgets tab.

1. In the Due On or After and Due On or Before fields, enter the date range for installments to include.
   • Check the box next to each applicable Request Status to refine the search.  
   •  Click Process and select specific processes to further refine the data included.
      
2. Click Search. 
3. Click the Process Budgets tab. 

The Paid, Committed (unpaid installments), and Available totals for each process will update according to the adjustments that have been made. The graphs at the bottom of the page provide a visual comparison for the budget amounts and available amounts per process.

Adjust a Process Budget

To update the budget for a specific process, click the pencil icon, and then enter the new budget amount.

1. Click the pencil icon.
    
2. Enter the updated amount in the Budget field, and then click Update Process Budget.